Performs complex (journey-level) contract management work. Work involves developing and evaluating a broad range of contracts. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.
Essential Job Elements:
Serves as a liaison to staff, government agencies, community organizations, or the general public on inquiries of contracting or program activities. This includes coordination of responses within a 48 hour period. Reviews or prepares the scope of work, specifications, and conditions for new contracts; prepares contract amendments, revisions, and work orders for routing to Legal and Finance departments; oversees data and document management in the GLO software system of record. Coordinates with the Legal department for required contract documentation and clear communication between Legal and program. Reviews and proofreads contracts drafted by the Legal department. Assists in developing key metrics for tracking program data including the estimated timeline for all phases of the contract process. Assists program staff in determining trends and resolving technical problems. Assists in developing or recommending changes to contract related documents such as solicitations, bid evaluation instruments, memoranda, purchase requisitions and contract boilerplates. Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with the terms of contracts and policies; may recommend the cancellation of contracts. Performs related work as assigned.
Graduation from an accredited four year college or university with a degree in Business Administration, Management, Accounting, Finance or a related field; may substitute full-time experience reviewing, preparing or monitoring contracts for required education on a year for year basis.
Two additional years of full-time experience managing contracts. Certification as a Texas Contract Manager (CTCM).
Knowledge, Skills, Abilities:
Knowledge of contracting regulations, of negotiating contracts, of developing contracts, of business administration and accounting principles and practices, and of policies and procedures of contract management. Skill in operating a personal computer and in using applicable software. Ability to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to write and edit contract requirements and specifications; to negotiate features of a contract; to communicate effectively; and to train others.
This position requires the employee to primarily perform sedentary office work; however, mobility (standing and walking) is routinely required to carry out some duties. This position requires extensive computer, telephone and client/customer contact and communication. It requires the ability to bend, stoop, kneel, and reach as needed for filing and similar routine office duties. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Ability to read printed materials and computer screens. The individual must be able to lift, pull, physically handle, and transport records, documents, boxes, and all related information and materials, weighing up to 20 pounds when required. The individual must be able to sit for long periods of time when commuting to and from assigned destination and when traveling on state business including fieldwork and training assignments.
Other (licenses, certifications, et cetera):
Valid Texas drivers license.
All applications for employment with the Texas General Land Office (GLO) must be submitted electronically by the job closing date through www.WorkInTexas.com. PAPER, FAX OR E-MAIL APPLICATIONS WILL NOT BE ACCEPTED. Please visit our website at www.glo.texas.gov for more information about applying for a GLO job posting. The Texas General Land Office/Veterans Land Board does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability or genetic information in employment or the provision of services. A criminal conviction records check is required for applicants who are selected for a position. The State of Texas requires all males who are 18 through 25 and required to register with the Selective Service to present either proof of registration or exemption from registration upon hire. The U.S. Immigration Reform and Control Act of 1986 requires new employees to present proof of identity and eligibility to work in the United States. The Texas General Land Office is a non-smoking agency. Smoking is permitted only in designated areas. In compliance with the FLSA, the GLO compensates overtime work though time off in lieu of payment.