Performs complex (journey-level) administrative support or technical program assistance work for the Oil Spill Prevention and Response (OSPR) program area. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Veterans, Reservist or Guardsman with an MOS or additional duties that fall in the fields of Army - 88H - Cargo Specialist; Navy - LS - Logistics Specialist; Coast Guard - 360 - Yeoman; Marine - 0100 - Basic Admistrative Marnie; Air Force - 3A1X1 - Administration; or other related fields pertaining to the minimum experience requirement may meet the minimum qualifications for this position. Additional Military Crosswalk information can be accessed at http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf In order to receive Veterans' preference, a copy of Form DD#214 is required at time of interview.
Essential Job Elements:
Prepares and disseminates information concerning various oil spill programs and procedures. Prepares, edits, and distributes correspondence, reports, studies, forms, and documents related to the Oil Spill Prevention and Response program area. Compiles and enters data for charts, graphs, databases, summaries, or reports. Maintains filing, record-keeping, and records management systems and coordinates meetings, conferences, and seminars. Assists in the development of administrative or technical assistance policies and procedures. Provide assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff. May be responsible for assisting the program and the agency during post-storm recover operations and/or large spill response. This assistance will be provided in a manner consistent with the employee's experience, training and availability and will be done in close coordination with regional management. Assistance may also include traveling to and/or making travel arrangements for other regional offices.
Applicant must demonstrate on the application how the following qualifications are met: Graduation from a standard senior high school or equivalent. Two (2) years administrative support experience in an office environment. Must be available to work Monday through Friday from 8:00 a.m. to 5:00 p.m.
Graduation from an accredited four-year college or university with major coursework in business administration or a related field. Two (2) additional years of experience in administrative support work.
Knowledge, Skills, Abilities:
Knowledge of office practices and administrative procedures. Skill in the use of standard office equipment and software. Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures; to communicate effectively; and to train others.
This position requires the employee to primarily perform sedentary office work; however, mobility (moving around the work-site) is routinely required to carry out some duties. This position requires extensive computer, telephone and client/customer contact and communication. It requires the ability to move and position oneself as needed for filing and similar routine office duties. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Ability to read printed materials and computer screens. The individual must be able to move and transport records, documents, boxes, and all related information and materials, weighing up to 20 pounds when required. The individual must be able to remain stationary for long periods of time when commuting to and from assigned destination and when traveling on state business including fieldwork and training assignments.
Other (licenses, certifications, et cetera):
All applications for employment with the Texas General Land Office (GLO) must be submitted electronically by the job closing date through www.WorkInTexas.com. PAPER, FAX OR E-MAIL APPLICATIONS WILL NOT BE ACCEPTED. Please visit our website at www.glo.texas.gov for more information about applying for a GLO job posting.
The Texas General Land Office/Veterans Land Board does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability or genetic information in employment or the provision of services. A criminal conviction records check is required for applicants who are selected for a position. The State of Texas requires all males who are 18 through 25 and required to register with the Selective Service to present either proof of registration or exemption from registration upon hire. The U.S. Immigration Reform and Control Act of 1986 requires new employees to present proof of identity and eligibility to work in the United States. The Texas General Land Office is a non-smoking agency. Smoking is permitted only in designated areas. In compliance with the FLSA, the GLO compensates overtime work though time off in lieu of payment.