OPTION 1: Using a Request for Proposal Process (RFP)
Download a copy of our Sample RFP for draft reference if you do not already have a base form. Have your legal team and/or procurement department customize the draft for your specific circumstance. Present your final RFP draft to the Land Office for approval prior to sending out for bids.
Select desired bidder from RFP responses. Present the Land Office with a copy of the bidder's contract and confirmation, as well as a letter from their executive stating the desire to enter into that contract based on the terms and conditions stated.
The Land Office will promptly evaluate if it can meet or beat the proposal. If so, the Land Office will provide an offer in the form of the form contract noted above. If not, the Land Office will provide comments to the contract submitted or grant approval of the contract. If executing with the Land Office, execute contracts and return to the Land Office. If executing with another supplier, execute contracts and send a copy to the Land Office.
OPTION 2: Eliminating the RFP
Public customers can avoid the RFP process by contracting directly with the Land Office.
Have your legal team and/or procurement department download the Land Office Interagency Cooperation Contract or Interlocal Cooperation Contract and Contract Exhibits to review. These are standardized contract forms.
Provide the Land Office with the last 12 months of invoices from your local gas distribution company (LDC).
The Land Office will calculate a price at which it can provide services. Also, the Land Office will show what historical savings would have been reaped based on that pricing. The Land Office will complete the Land Office form contract with Exhibits and present it to the public customer for execution.
The public customer must provide timely notification to the LDC before it can convert, usually with at least 30 days prior written notice.