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Royalty Reporting & Control (RRAC)

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Royalty Reporting and Control

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RRAC Reporting Calendar (pdf)

Welcome! The Royalty Reporting and Control System is currently
AVAILABLE.

NOTICE: The due date for March 2013 Gas Royalty Payments is Wednesday, May 15th.
Royalty payments by check must be postmarked no later than Tuesday, May 14th.
Payments must be initiated with TEXNET by close of business on Tuesday, May 14th.

 

Need Assistance?

Call: 512.463.6850

Email:
glo123@glo.texas.gov

The Texas General Land Office is currently undergoing a system consolidation and upgrade. When completed, these enhancements will allow the Land Office to better manage Permanent School Fund assets, improve customer service, and utilize more efficient accounting and reporting practices.

The primary changes to Royalty Reporting include:

  • Implementation of RRC/GLO Lease Level Reporting
  • Conversion to XML file format
  • Implementation of a Reverse and Re-booking Process
  • Implementation of Online Portal and Reporting Control Procedures

Since this is a major change for all reporting companies, the Land Office has worked with numerous companies ranging from paper filers to the largest user groups. The proposed changes and feedback received from these companies allowed us to refine the new reporting specifications and forms.

star Timeline for Implementation

Royalty Reporting Timeline

April 1, 2010 – GLO DEVELOPMENT PHASE
Development of the new Royalty Reporting and Control System begins.

September 9, 2010 - TARGET DATE: RRC INVENTORY
The Reporting Control application will be in general release. At that time, all royalty reporting customers will be able to review and input their well inventory on any and all state leases to ensure the data within each customer's account is accurate and complete.

April 15, 2011 – TARGET DATE: CUSTOMER TESTING OF NEW SYSTEM
Our customers will be able to test the new system and related documents at this time. Instructions on how to use the system will be provided by the Land Office.

May 20, 2011 – TARGET DATE: SYSTEM “GO LIVE”
The new Land Office system is set to “Go Live” on this date and will work with the April 2011 Production Year Month reporting time period. Old templates for filing reports will not be accepted after the new system is live. XML and text files will be accepted using the new templates through December 31, 2012.

January 1, 2014 – OFFICIAL TRANSFER TO XML FORMAT
Text files will no longer be accepted. XML files will be required at this time.

* ALL DATES ARE ESTIMATES AND ARE SUBJECT TO CHANGE *

star Conversion to XML Format

The Land Office will be adopting the latest XML format. Ask your IT department about the impact of this change. Benefits of this change include:

  • Adopt modern IT standards
  • Eliminate Common Reporting Errors
  • Improve Data Quality
  • Improve System Performance

star Important Dates Relating to Report Formats

  • May 20, 2011 - Only new reporting templates will be accepted for all original and amendment filings. Old templates will not be accepted once the new system is turned on.
  • January 1, 2014 - Text file will no longer be accepted at the Land Office. The XML format will be required for all filings on or after this date.

A summary of the XML changes and specifications are provided on the right sidebar.

star Reverse and Re-book Process

In the new Royalty Reporting system, companies will still be able to amend previously filed reports. However, you will no longer be able to amend only a portion of a previously filed report. To file an amendment you must do the following:

  • File an amendment report that completely reverses the entire report you wish to amend;
  • File a new report that rebooks your new report with all pertinent data included;
  • It is possible to have the system automatically generate the reversal entry by providing the Report ID on the amendment. This is optional, for those who prefer to file a single report.