Online Reporting System
The online reporting system can be used to send production and payment information to the Texas General Land Office. The reporting company receives immediate feedback on whether a sent file matches formatting specifications.
Payment Royalty Reporting:
If your company is currently using TEXNET to transfer funds to the Comptroller's Office, you qualify to report royalties electronically using the GLO-3E. For information about participating in the TEXNET program, visit the state of Texas Comptroller's Web site.
Production Royalty Reporting:
There are no minimum production requirements for online reporting. However, an Electronic Reporting Agreement and GLO-RA 005 (Blanket Authorization Production/Royalty Reports Affidavit) must be on file with the Land Office.
System Requirements:
- An Internet browser with encryption set to the highest level that the browser supports
- A digital certificate installed in your browser (recommended, but not required)
- Software with the capability of creating a tab-delimited text file. See Format Specifications.
- Microsoft Excel '97, if you use one of the templates provided by the Land Office
Training Commitment:
The Land Office is committed to providing a level of training that will allow the company's designated employee to:
- use the Microsoft Excel '97 template provided by the Land Office (if applicable)
- maintain a login ID and password for use of the system
- upload the text file to the Land Office via the Internet
- correct errors that occur during the online edit process
Before using the system, the designated employee should be able to:
- create and maintain directories and subdirectories
If a company chooses to use the Microsoft Excel '97 template provided by the Land Office, the designated employee should have:
- a basic understanding of spreadsheet terminology
- the ability to identify the parts of a worksheet
- the skill sets necessary to enter and edit cell contents
General Information:
The Texas General Land Office reserves the right to revise these procedures to ensure proper accounting of production and royalties.
These procedures pertain only to electronic royalty payments and reporting to the Land Office, and don’t restrict additional requirements of the School Land Board or any other leasing board.
Due Dates:
Oil and condensate royalty production and payment reports are due at the Land Office no later than the 5th day of the second month succeeding the month of production. Gas royalty production and payment reports must be received no later than the 15th day of the second month succeeding the month of production.
Royalty production and payment reports are on time if the reports are time stamped by the electronic reporting system no later than the due date, as evidenced by the date/time stamp recorded in the electronic reporting database. If a royalty report is due on Sunday or a legal state or federal holiday, the report must be time stamped by the system no later than the next calendar day which is not a Sunday or a holiday.
Responsibility for Royalties:
Lessees are responsible for ensuring that payments are made and reports and supporting documents filed in a proper and timely manner. Other parties may remit royalties on the lessee's behalf, but this doesn’t relieve the lessee of any obligations concerning payment or filing reports. The actions of a lessee’s operators and purchasers may subject leases to delinquency penalties or forfeiture.
Disclaimer:
This system is made available by the Texas General Land Office, an agency of the state of Texas. Neither the state of Texas, nor any agency thereof, nor any of their employees, makes any warranty, express or implied, directly or indirectly, or assumes any legal liability or responsibility for the accuracy, completeness, or usefulness of any information, apparatus, product or process related to the use of this system.
The entire risk arising out of the use or performance of this system remains with the lessee. Neither the state of Texas, nor any agency thereof, shall be liable for any damages of any kind whatsoever arising out of this system.
